COVID 19 NOTICE - REDUCING EXPOSURE TO CORONAVIRUS:
In accordance with General Order 20-3, which was extended on February 9, 2021, and General Order 21-1, all court hearings shall be conducted via videoconference or telephone. Effective July 1, 2021, trials or other evidentiary hearings may be conducted in person, as determined on a case-by-case basis by the presiding judge, and in consultation with the parties, subject to observance of the safety protocols set forth in the general order. For questions or concerns please contact Teresa Mattingly at Teresa_Mattingly@azb.uscourts.gov.
Until further notice, all routine hearings held before the Honorable Scott H. Gan are to be conducted by videoconference. A notice of hearing or minute entry will be placed on the case docket that will include all the relevant information. All interested parties who wish to enter their appearance or address the Court are to appear for the videoconference hearing through the Zoom.gov platform. All participants are encouraged to review the Videoconference Hearing Guidelines posted at the Court’s website on the front page.
Presides in Tucson Courtroom 329
I. GENERAL INFORMATION
A. COMPLIANCE WITH LOCAL RULES
Counsel are expected to comply with all applicable Local Rules, Bankruptcy Rules and the Code. Particular attention should be paid to the following Local Rules:
• 1015-1 - Joint Administration/Consolidation
• 2002-2 - Procedures for 21-Day Negative Notice
• 2084-10 - Trustee's Recommendation/Objection
• 2084-15 - Trustee Motion to Dismiss
• 2084-25 - Sale of Property or Incurring New Debt (Chapter 13 only)
• 3003-1 - Filing Proof of Claim or Equity Security Interset in Chapter 9 and Chapter 11 Cases
• 4001-1 - Automatic Stay - Relief From or Absence of
• 6004-1 - Sales Not in the Oridnary Court of Business
• 9013-1 - Motions Practice
• 9022-1 - Judgments or Orders
B. ACCELERATED OR EMERGENCY MOTIONS
The court does not attempt to “second guess” an attorney’s decision to move for an emergency hearing. In such an instance, the court will almost always set the matter promptly. Counsel are requested to consider the totality of the circumstances before filing such a request.
A party requesting an accelerated hearing pursuant to Local Rule 9013-1(h) must email a copy of the docketed motion along with the motion to expedite hearing to the Judge's Courtroom Deputy, Teresa Mattingly, at Teresa_Mattingly@azb.uscourts.gov with a copy to the Law Clerk, Matthew Luk, at Matthew_Luk@azb.uscourts.gov.
If after reviewing the the motion the Court is inclined to grant it, the Courtroom Deputy will inform the movant of the expedited hearing date and time. The movant must then lodge a form order granting the expedited hearing. The order setting the expedited hearing and notice of hearing are to include specific dates by which responsive pleadings are to be filed and are to be served by the movant upon all interested parties. However, the court may, after review of the request, deem the matter to be routine and set it in the ordinary course within approximately thirty (30) days.
C. MOTIONS FOR CONTINUATION OF THE AUTOMATIC STAY
Motions for continuation of the automatic stay pursuant to § 362(c)(3) and motions for the automatic stay to take effect pursuant to § 362(c)(4) should be filed at the time of filing the petition to ensure adequate time for a hearing. Counsel are advised that hearings on these motions should be noticed with a provision that if there are no objections filed within five (5) days of the hearing date, the Court may accept evidence through declarations or verified pleadings and may vacate the hearing.
The following required language should be used when submitting Orders Extending Stay Under §362(C):
"Extending the stay under §362(C) until further order of this Court"; or
"Extending the stay under §362(C) unless modified by this Court in a subsequent order".
D. LAST MINUTE FILINGS/LATE FILED PLEADINGS
E. CONTINUANCES & RESOLUTION OF MATTERS SET FOR HEARING
Any request to continue or vacate a hearing requires a motion and an uploaded order. Motions and the corresponding orders to vacate or continue a hearing should be filed no less than forty-eight hours prior to the scheduled hearing time. Parties should be prepared to appear at any scheduled hearing until receiving notice that the motion has been granted. The proposed order should include the hearing date and time in the caption.
Parties should contact the Courtroom Deputy to obtain a continued hearing date prior to uploading a continuance order, and include the date and time in the order. Proposed orders with blank hearing dates will be deleted and the requesting party informed. If granted, the requesting party shall either serve the signed order and/or file a new form of notice for the continued hearing and notice it out. A copy of the signed continuance order and/or notice of hearing is to be sent to the Courtroom Deputy for calendaring.
F. LODGING ORDERS AND INQUIRIES REGARDING THE STATUS OF ORDERS
Uploaded orders should relate to the initiating motion or stipulation and not the notice of lodging or the certificate of service and no objection. Counsel is required to file the Notice of Lodging Proposed Order pursuant to Local Rule 9022-1. For questions regarding the status of lodged orders, please contact Alicia Johns at 520-202-7556, Alicia_Johns@azb.uscourts.gov .
G. EXHIBIT PROCEDURES
1. ATTORNEY EXHIBITS
All exhibits presented at trial before Judge Gan are required to be presented electronically. This applies to all trials held in Tucson, Phoenix or Yuma . This does not apply to pro se parties. Electronic exhibits may be presented in the courtroom in the following formats: Thumb drive, Audiotape, Videotape, Electronically filed documents, Power Point, or other exhibit programs, such as Sanctions or Trial Director. The Courtroom Deputy will not mark the electronic exhibit with a traditional exhibit tag. Instead, counsel and/or parties are to work together to properly mark the exhibits and to provide an electronic list of all exhibits to the Courtroom Deputy. (Sample of Exhibit list below - Exhibit List Form - Word version) Please contact Teresa Mattingly if you have any questions about the format. Counsel are required to supply their own laptop on which they will display the exhibits. The courtroom is able to readily support a VGA or HDMI connection to the courtroom audio/video system. If counsel's laptop is anything other than a Windows laptop that uses a VGA or HDMI connection, they should contact the Courtroom Deputy at least one week prior to the trial to make special arrangements.
Counsel are to provide one official copy of the exhibits at least 72 hours prior to trial to the Courtroom Clerk on a Thumb Drive (or CD-Rom).
2. ADMISSION OF EXHIBITS
A stipulation for admission of exhibits will not result in their admission unless referenced and discussed during the trial proceedings.
3. NUMBERING OF EXHIBITS
The Courtroom Deputy will not mark the electronic exhibit with a traditional exhibit tag. Debtors must label their exhibits as letters (e.g, Exhibit A, Exhibit B) and opposing parties must label their exhibits as numbers (e.g., Exhibit 1, Exhibit 2). Counsel should avoid marking duplicate exhibits. Either side may move the other side’s exhibit(s) into evidence.
4. ADDITIONAL EXHIBITS INTRODUCED AT TRIAL OR HEARING
If exhibits are added after the original CD Rom or thumb drive is submitted to the clerk, counsel must provide the clerk with a new CD Rom or thumb drive containing the additional exhibits, and an updated copy of the exhibit list Exhibit List Form - Word version.
5. RETURN OF EXHIBITS
Pursuant to Local Rule 5005-1
(b) Exhibits. Exhibits in the custody of the Clerk after being marked for identification or having been introduced and/or admitted into evidence shall be disposed of as follows:
(1) Returned to the party who offered the exhibit if the Clerk receives a written request for their return within thirty (30) days after the time for taking an appeal has expired or after an appeal has become final.
(2) If not returned pursuant to a timely request, the Clerk will destroy the exhibits.
6. PRO SE EXHIBITS
Exhibits should be brought to the courtroom in tabbed and indexed exhibit books at the time of commencement of any trial/evidentiary hearing. The Court requires one original exhibit book, which the witness may use during testimony, one bench copy and one copy for opposing counsel. Each exhibit book should also contain an index of the exhibits. (Sample of Exhibit list below - Exhibit List Form - Word version)
H. LOCAL RULES 7037-1 and 9013-1(e)-(f)
Notwithstanding Local Rules 7037-1 and 9013-1(e)-(f), parties are directed to NOT call chambers prior to filing a discovery related motion. Parties are permitted to file discovery related motions without prior Court approval, but should pay close attention to the requirements in Rules 7030-7037 pertaining to time, good faith consultation, and sanctions.
II. CASE SPECIFIC INFORMATION
A. CHAPTER 11 CASES
1. CHAPTER 11 FIRST DAY MOTIONS POLICIES
The Court requests that copies of first day motions and orders, including all exhibits, be provided to chambers by e-mail at Teresa_Mattingly@azb.uscourts.gov with a copy to Matthew_Luk@azb.uscourts.gov. The Court will make every effort to promptly review all motions and forms of order and arrange a timely hearing.
2. CHAPTER 11 CASE MANAGEMENT ORDER
Upon filing of a new Chapter 11 case, the Court issues a “Case Management Order” which sets the date for the Case Management Status Hearing. Counsel is to notice out the hearing. Counsel and the Court shall address all issues set forth in the order at the time of the hearing.
3. CHAPTER 11 CASH COLLATERAL
Cash collateral matters are the most critical “first day” or early motions. The Court will set these matters as quickly as it can, sometimes on the same day. The moving party should provide a proposed BUDGET (short-term) for the secured creditor’s review. The parties should confer on the budget, if possible, prior to the hearing. Orders concerning cash collateral will be promptly entered.
4. CHAPTER 11 ORDERS FOR EMPLOYMENT OF PROFESSIONALS
Please include the following language on employment orders:
Approval of employment of a professional person DOES NOT automatically approve any fee arrangement set forth in the application or any attachments thereto. No fees are pre-approved by the court. Any request for a professional fee must be made separately, by a detailed application supporting the request, notice must be given to creditors and other parties-in-interest, and the court must have an opportunity to review any objections which any party may have. The court may also consider the application in the absence of any objections, and may adjust the fees according to the merits of the particular case. 11 U.S.C. §§ 327, 328, 329, 330, and 331.
5. CHAPTER 11 CLAIMS BAR DATE (Local Rule 3003-1)
The Court requires compliance with Local Rule 3003-1. The Court requires use of Local Rule Form 3003-1 or Local Rule Form 3003-2.
6. APPROVAL OF DISCLOSURE STATEMENT AND SETTING OF CONFIRMATION HEARING
The Court requires use of Local Rule Form 3003-3.
B. CHAPTER 13 CASES
1. CHAPTER 13 AVOID/STRIP LIENS
Please use Judge Gan's preferred form of order (or a version with all the specifics included), which is located as the last item on this procedure page.
III. CALENDARING AND APPEARANCE INFORMATION
A. OBTAINING HEARING DATES
Parties filing motions which cannot be granted on an ex-parte basis must set a hearing or use a negative notice procedure to obtain relief. Parties must obtain a hearing date by contacting the Courtroom Deputy, Teresa Mattingly, by e-mail at Teresa_Mattingly@azb.uscourts.gov. The request for hearing must be accompanied by a copy of the “ECF Filing Receipt”. Counsel will then be provided with a hearing date and time for the notice. Once a hearing date is obtained the moving party must provide notice to all interested parties and file a certificate of service, as well as e-mail the Courtroom Deputy a copy of the hearing notice and ECF receipt for calendaring purposes.
APPEARANCE INFORMATION (Pursuant to General Order 20-3, in person appearances are suspended until further notice):
TUCSON (Courtroom #329)
United States Bankruptcy Court
James A. Walsh Federal Courthouse
38 South Scott Avenue, Suite 100,
Tucson, AZ 85701-1608
PHOENIX (Courtroom #301, unless otherwise assigned)
United States Bankruptcy Court
U.S. Courthouse and Federal Building
230 North 1st Avenue, Suite 101
Phoenix, AZ 85003
United States Bankruptcy Court
John M. Roll U.S. Courthouse
98 West 1st Street, Suite 270
Yuma, AZ 85364
B. PRELIMINARY HEARINGS/LIFT STAYS
Once a response has been filed, the moving party is responsible for scheduling a preliminary hearing on the lift stay motion by contacting the Courtroom Deputy, Teresa Mattingly, by e-mail at Teresa_Mattingly@azb.uscourts.gov. The movant is responsible for noticing and sending the Courtroom Deputy a copy of the notice and ECF receipt for calendaring.
At the Preliminary Hearing it is generally the Court’s practice to set a “1 Minute” Final Hearing to allow the parties to negotiate a settlement. If the matter is not resolved by the time of the “1 Minute” Final, the Court will promptly set an evidentiary hearing.
If no response is filed, the creditor may lodge a form of order. However, the order is not to include excessive “self-serving” language which is intended to deprive other interested parties of valuable rights. Examples of such overreaching language are:
• Waivers of the automatic 14-day stay of Rule 4001;
• Abandonment language (abandonment requests require notice on the entire creditor body. See 11 U.S.C. § 554);
• Orders that require the debtors to surrender the collateral to the creditor (this is what state law provisional remedies are for!);
• Annulment of the stay (unless this remedy actually applies);
• Voluminous findings of fact (if you desire an evidentiary hearing, then the court can prepare findings).
C. TELEPHONIC APPEARANCES
1. POLICY GOVERNING TELEPHONIC APPEARANCES
Attorneys are to appear by videoconference when available. Counsel may only appear telephonically by permission in emergency situations. Permission to appear telephonically is not guaranteed.
UNLESS OTHERWISE ORDERED BY THE COURT, TELEPHONIC APPEARANCES ARE NOT PERMITTED FOR EVIDENTIARY HEARINGS OR TRIALS.
2. SCHEDULING A TELEPHONIC APPEARANCE
Parties may request permission to appear telephonically by sending an email to the courtroom deputy, Teresa Mattingly at Teresa_Mattingly@azb.uscourts.gov; at least 3 business days prior to the scheduled hearing, preferably at the time the moving papers are filed. Permission to appear telephonically at a previous hearing does not guarantee it will be granted for subsequent hearings. The email requesting permission is to include the full name of the person appearing telephonically and their relationship to the case, case name, case number, and the contact information for a person to call if there are questions or concerns.
Individuals making use of the conference line are cautioned that they do so at their own risk. Hearings will not be rescheduled due to missed connections or poor call quality.
3. VIDEO APPEARANCES
Effective as of 8/4/20 all routine hearings held before the Honorable Scott H. Gan are to be conducted by videoconference. A notice will issue with all the relevant information. All interested parties who wish to enter their appearance or address the Court are to appear for the videoconference hearing through the Zoom platform. All participants are encouraged to review the Videoconference Hearing Guidelines posted at the Court’s website on the front page.
In order to obtain a transcript from a Tucson or Yuma hearing, contact Alicia Johns, ECR Operator, 520-202-7556 or e-mail at Alicia_Johns@azb.uscourts.gov.
In order to obtain a transcript from a Phoenix hearing, contact the PhoenixCourt’s ECR Operators by phone at 602-682-4200 or email at firstname.lastname@example.org.
Mary Ellen Butera, Judicial Assistant
Matthew Luk, Law Clerk
Teresa Mattingly, Courtroom Deputy
For status on orders, contact: Alicia Johns at 520-202-7556, Alicia_Johns@azb.uscourts.gov.
Files for download:
Preferred Form of Order Avoiding a Lien on Real Property (Chapter 13)
Exhibit List Form - Word version
Trial Scheduling Order
Evidentiary Hearing Scheduling Order
Local Rule Form 3003-1
Local Rule Form 3002-2
Local Rule Form 3003-3